All capabilitiesForms & Evidence

Capture evidence as work happens — not afterwards

Paper forms and disconnected apps create duplicate entry and missing records. FleetFlow turns cab activity into structured evidence linked to people and vehicles — so information is captured once and stays connected.

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Where it lives

In the app and in the office

Mobile App

FleetFlow Driver

Prestart vehicle inspection checks with pass/fail and photo capture
Fit-for-duty declaration before each shift
Incident report submission with photos and location
Proof of Delivery (POD) capture with signature
Load restraint declarations
Upload Work Diary pages
Sign-on-glass when a form requires declaration or signature
Forms work offline and sync automatically

Web Portal

FleetFlow Web

Form response register — searchable by driver, vehicle, date and type
Fault reports raised automatically from failed prestart items
Structured evidence store — every submission connected to its vehicle and driver record
Configurable form templates to suit your operation
Per-form declaration and sign-on-glass settings
Export form responses for audit, reporting or regulatory response

Everything drivers need, nothing they don't

Purpose-built forms for heavy vehicle operations — with evidence you can stand behind.

Prestart Checks

Structured vehicle inspection with configurable check items. Failed items automatically create fault reports for the workshop queue.

Fit-for-Duty

Driver self-declaration before each shift. Records are timestamped and stored against the driver for CoR evidence.

Incident Reports

Capture incident details, photos and location from the scene. Feeds directly into the incident register in the portal.

Proof of Delivery

Digital PODs with signature capture and photo evidence. Stored against the job and exportable for invoicing or disputes.

Configurable Sign-off

Require a post-submit declaration and optional sign-on-glass per form template. Drivers complete the step in the app when the form asks for it.

Offline-First

Forms work without a signal — common in remote areas and warehouses. Everything queues and syncs automatically when connectivity returns.

Ready to run your operation from one platform?

Simple pricing for the core platform — $30 per truck per month (incl. GST), unlimited users. One-time setup $990 (incl. GST).

See FleetFlow in action View pricing